How to Get an Accurate Moving Estimate - Burly Boyz Moving

Moving to a new home should be an exhilarating adventure, not a financial rollercoaster. Unfortunately, the unpredictable costs associated with moving can often turn that exhilaration into a nerve-wracking experience.

The good news is that with a little preparation and the correct information, you can get an accurate moving estimate to help you plan your budget and avoid any unwelcome surprises.

This step-by-step guide will demystify obtaining a reliable moving estimate, ensuring you clearly understand the costs involved and can make informed decisions. From the initial consultation with potential moving companies to the detailed inventory assessment and in-home estimates, we’ll cover all the essential steps to help you navigate this crucial aspect of your move.


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So, take a deep breath and relax. By following this guide, you’ll be on your way to a smooth, financially predictable moving experience. Let’s dive in and empower you to take control of your moving budget!


Initial Consultation

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The initial consultation is the first critical step in obtaining an accurate moving estimate. This phase allows you and the moving company to gather essential information and set the foundation for a smooth and well-organized move.


Purpose of the Initial Consultation

The initial consultation is typically conducted over the phone or online. It is the first interaction between you and the moving company and establishes a clear understanding of your moving needs and expectations.

This session allows the moving company to gather preliminary information about your move, which is crucial for providing an accurate estimate.


Information Gathering

During the initial consultation, the moving company will ask for essential details such as the moving date, the size of your current home, and the destination. These basic details help them gauge the scope of the move.

You will also discuss special requirements or concerns, such as handling delicate or high-value items, accessibility issues, or specific packing needs. This information helps the movers prepare adequately for any unique challenges.


Contact Multiple Movers

Start by contacting several moving companies. Comparing services and prices will help you better understand the market rates and different companies’ offerings. You can do this through online searches, referrals, or directory listings.

Ask each company about its services, availability, and general pricing to understand what to expect. This initial research will help you narrow your options to the most suitable companies.


Provide Detailed Information

When speaking with each moving company, provide as much detail as possible about your move. This includes the number of rooms, types of furniture, and any items that require special handling. The more information you provide, the more accurate the initial estimate will be.

Mention any specific needs or concerns, such as the need for storage services, disassembly and reassembly of furniture, or handling of fragile items. This ensures that the moving company understands all aspects of your move from the beginning.




Understanding Services

  • Clarity on Offerings: The initial consultation helps you understand what services each moving company offers and how they approach the moving process. This can include packing services, storage options, and insurance coverage.
  • Informed Decisions: By clearly understanding the services offered, you can make more informed decisions about which company best meets your needs and preferences.


Preliminary Estimates

  • Budget Planning: Although the estimate provided during the initial consultation is still being determined, it gives you a rough idea of the moving costs. This preliminary estimate helps you plan your budget and make necessary financial arrangements.
  • Comparative Analysis: Having preliminary estimates from multiple companies allows you to compare costs and services, helping you choose the most cost-effective and reliable option for your move.


Inventory Assessment

An accurate inventory assessment is critical in obtaining a precise moving estimate. It helps determine the volume and weight of your belongings, which are essential factors in calculating the overall cost of your move.


Importance of Inventory Assessment

  • Volume and Weight Calculation: The volume and weight of your belongings are critical determinants of moving costs. Accurate inventory assessment ensures that the moving company can provide a precise estimate based on these factors.
  • Efficiency and Planning: Knowing the exact volume and weight of your items helps the moving company plan the logistics of the move more efficiently. This includes choosing the right truck size, the number of movers needed, and the required packing materials.
  • Cost Estimation: An accurate inventory prevents unexpected costs on a moving day. It ensures that the estimate you receive reflects the true scope of the move, avoiding surprise expenses.


Types of Assessments

  • Inventory Checklist: Creating a detailed list of all items to be moved, including furniture, appliances, and boxes. This list should specify the type and quantity of each item.
  • Photos: Taking photos of each room and the items to be moved can help provide a visual reference for the moving company. This is particularly useful for items that require special handling.
  • Video Survey: Many moving companies now offer virtual surveys, in which you can show your home and belongings via video call. This method allows for a comprehensive assessment without needing an in-person visit.




Create a Detailed Inventory List

Include every item you plan to move, such as furniture, appliances, and boxes. Be specific about the size and type of each item.

Identify items that require special care, such as fragile items, antiques, or large pieces of furniture that may need disassembly.


Use Technology

Some moving companies offer virtual surveys. This method allows you to assess your belongings thoroughly without an in-person visit. During the video call, walk through each room, showing and describing the items to be moved.

Complement your inventory list with photos. This helps the movers visualize the items and understand the space they occupy.




Accurate Cost Calculation

A comprehensive inventory helps the moving company provide a more accurate estimate based on your belongings’ actual volume and weight. This reduces the risk of unexpected costs on a moving day.

Accurate inventory ensures that the moving company brings the right amount of packing materials and the appropriately sized truck, preventing issues related to over- or under-packing.


Customized Services

Identifying special items that need extra care or special handling allows the moving company to plan appropriately. They can allocate the right resources, such as additional padding for fragile items or specialized equipment for heavy or bulky furniture.

A detailed inventory helps the moving company coordinate the move better, ensuring all items are accounted for and handled correctly.


In-Home Estimates

In-home estimates are a crucial step in obtaining an accurate moving estimate. This process involves a representative from the moving company visiting your home to assess your belongings in person, providing the most precise and reliable estimate for your move.


What Are In-Home Estimates?

What Are In-Home Estimates - Burly Boyz Moving

In-home estimates involve a professional estimator visiting your home to evaluate the items needing moving. This is the most accurate method for obtaining a moving estimate because it allows the estimator to see everything firsthand, including any items that might require special handling.

The estimator can assess all aspects of the move, including your belongings’ size, weight, and volume. They can also identify potential challenges that might impact the move, such as narrow staircases or doorways.


Benefits of In-Home Estimates

  • Firsthand Inspection: Seeing the items in person allows the estimator to ask detailed questions and address any concerns you might have about the move.
  • Accurate Assessment: The estimator can measure larger items and evaluate the space, ensuring everything is noticed.
  • Personalized Service: This face-to-face interaction helps build a rapport with the moving company, fostering better communication and trust.




Schedule the Visit

Contact the moving company to schedule an in-home estimate at a time that works best for you. Ensure that all areas of your home are accessible for a thorough assessment.

Make sure your home is organized and accessible. Clear pathways and ensure the estimator can access all areas where items need to be moved, including attics, basements, and storage sheds.



During the visit, walk through your home with the estimator, pointing out all items that need to be moved. Be sure to include items in hidden areas like attics or basements and any outdoor items.

Provide detailed information about any items requiring special handling, such as fragile or valuable items, and discuss any concerns or preferences about the moving process.




Highest Accuracy

In-home estimates provide the highest level of accuracy because the estimator can see and measure everything firsthand. This reduces the likelihood of surprises on a moving day and ensures that the quote reflects the true scope of the move.

The estimator can assess the logistics of the move, including any potential obstacles or challenges, and factor these into the estimate.


Personalized Quote

The in-home visit lets the moving company give you a detailed and personalized quote, considering any unique aspects of your move. This includes specialized services, such as packing delicate items or disassembling furniture.

This direct interaction lets you communicate your needs and preferences, ensuring the moving company understands and can accommodate them.


Final Words

An accurate moving estimate is essential for a smooth and stress-free moving experience. By following the key steps of initial consultations, inventory assessments, and in-home estimates, you can ensure your move is well-planned and financially predictable. Initial consultations allow you to gather important information and understand the services offered by different moving companies.

Comprehensive inventory assessments help calculate your belongings’ exact volume and weight, leading to precise cost estimates. In-home estimates provide the highest level of accuracy, ensuring that all your items and specific needs are thoroughly considered.

For a thorough and accurate moving estimate, contact Burly Boyz today. Our experienced team is ready to assist you in every step of your move, ensuring your seamless and worry-free transition.